Travel Planning Planner
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Travel Planning Planner
A step-by-step planner for organising a trip when you use a wheelchair, mobility scooter or other accessibility equipment. Work through it from first idea to travel day.
Trip overview
- Destination and dates.
- Who is travelling, and who is the main contact.
- Main purpose of the trip and must-do activities.
- Budget, including any extra costs for accessible transport or rooms.
Before booking
- List your access needs: step-free access, door widths, bathroom set-up, bed height, hoist space.
- Check your travel insurance covers your condition and your mobility equipment.
- Check whether your equipment needs a battery or lithium information sheet.
- Note any assistance you need at each stage of the journey.
Transport
- Book airport, rail or ferry assistance in advance and keep the reference.
- Confirm how your wheelchair or scooter will be carried and returned.
- Check accessible taxis or car hire at your destination.
- Plan rest stops and accessible toilets for long journeys.
Accommodation
- Ask for photos and measurements of the accessible room and bathroom.
- Confirm step-free access from arrival to the room.
- Check shower type, grab rails, bed height and space beside the bed.
- Get the accessible room confirmed in writing.
Medication and equipment
- Pack enough medication for the trip plus spare days, in your hand luggage.
- Carry prescriptions and a letter describing any medical equipment.
- Take chargers, adaptors and spare parts for mobility equipment.
- Label equipment with your name and contact details.
The week before
- Reconfirm assistance bookings and your accessible room.
- Check the weather and accessible routes at your destination.
- Share your itinerary with a family member or friend.
- Charge all batteries and test your equipment.
Travel day
- Allow extra time for assistance and security.
- Keep documents, medication and chargers in one easy-to-reach bag.
- Tell staff about any damage to equipment straight away.
Important contacts and booking references
Airline / rail / ferry, assistance reference, accommodation, insurance and equipment repair contacts: __________________________________________
More travel checklists
- Airport Wheelchair Assistance Checklist
- Accessible Hotel Booking Checklist
- Accessible Cruise Checklist
- Shop On the Go travel essentials
Philability reminder: Accessibility is personal. Use this planner as a guide and confirm important details with the relevant airline, hotel, transport operator, venue or service provider before you travel.